Privacy Policy

1. Overview

This Privacy Policy describes how Future Spirits Malaysia Sdn. Bhd. (“Company”) processes personal information in connection with the Golf Competition Management System and related golf expense features (“Service”), used to manage rounds and expenses and to support competition organisers and participants.

The Service may be used by organisations and individuals primarily in Malaysia and Japan; we aim to respect applicable data protection expectations in those contexts.

2. Personal information we process

Categories may include: account identifiers (e.g. sign-in ID), name or display name, email address, organisation-related golf data you enter, technical logs (IP address, browser type, timestamps), and content you submit through the Service.

3. Purposes and legal bases

We process personal information to provide and secure the Service, authenticate users, communicate operational messages (including security and policy notices), improve reliability, comply with law, and fulfil contractual obligations to your organisation where applicable.

4. Hosting, processors, and transfers

The Service may be hosted on servers or cloud infrastructure in Malaysia or other countries where our suppliers operate. Appropriate safeguards (such as contractual clauses recognised in your jurisdiction) may be used where required.

We use subprocessors only as needed to operate the Service and require them to protect personal information in line with this Policy.

5. Retention

We retain personal information for as long as necessary to provide the Service, meet legal obligations, resolve disputes, and enforce our agreements.

Aggregated or de-identified statistics may be retained where they no longer identify individuals.

6. Security

We implement reasonable technical and organisational measures against unauthorised access, loss, or alteration. No method of transmission or storage is perfectly secure.

7. Your rights

Depending on applicable law, you may have rights to access, correct, delete, restrict, or object to certain processing, or to lodge a complaint with a supervisory authority.

To exercise rights, contact your organisation’s administrator or the Company using published contact details.

8. Cookies and similar technologies

We may use cookies or local storage required for session management, security, and language preferences. Analytics or marketing cookies, if introduced later, will be described in an update to this Policy.

9. Children

The Service is not directed at children. If you believe we have collected information from a child without appropriate authority, please contact us.

10. Changes

We may update this Privacy Policy. The document version shown on the legal page reflects the current text. Continued use after notice may constitute acceptance where permitted by law.